How to Communicate Your Wedding Day Vision With Your Vendors
By the time you get ready to book your wedding calligrapher, most of the couples I work with have somewhat of an idea what their wedding decor and rentals are going to look like. With that said, this is an area I see cause a lot of stress during the wedding planning process so today on the blog, I wanted to help with a few tips that I think can help you as you start to build your wedding day vision (and more importantly, communicate that vision with your wedding vendors!). There are a few steps you can take to make sure that everyone knows exactly what your vision is, and how they can help you execute it!
Create a Wedding Day Moodboard
The earlier on you create a moodboard, the less likely it is that you will waste time or money on decor and rentals that “just don’t feel quite right”. It also helps you create a clear vision on exactly what you need so you have a chance to focus on intentionally finding key pieces, instead of just shopping on Facebook marketplace for anything that looks pretty. If you are not naturally creative, give yourself permission to have a little fun with it, but you can also check out this post where I highlight four of the most popular styles I am seeing for 2021 and 2022 weddings. If you are working with a wedding planner or florist, make sure to include any color palettes and inspiration they provide as well. Seeing everything in one place will help you see what you love, what you are neutral about, and what, if anything, sticks out!
Wedding Venue Styles
I love an outdoor wedding venue (here are a few of my favorites) and love that they can complement virtually any wedding design. With that in mind, there are some wedding venue styles that have distinct features that I recommend you lean into. For example, a barn wedding will always look great with more rustic wedding decor (like an old door as a seating chart, or upcycled windows used as a welcome sign. It’s always better to work with your venue than try to work against it, and besides, you chose your wedding venue because you love it! Include photos of the venue on your moodboard!
An example of a moodboard inspired by a real wedding, photographed by Mile Square Moments at Skinner’s Loft
Share Your Moodboard with Your Wedding Vendors like Your Florist, Your Calligrapher, Your Rental Company, & Your Photographer
As a wedding vendor myself, I know you might not keep up with the latest trends and terms. You might not know what a place card is, but you know you want special touches for your guests! When you communicate with visuals, every picture is worth 1000 words. It shows us what details are important to you and helps us fill in the blanks of what you are really looking for. Which brings me to my next tip…
Ask for Recommendations!
It can be hard to provide recommendations when we, as individual vendors, don’t have a picture of the whole event. Couples should let their florists know what decor they’ll have, in case they want greenery added around a welcome sign or seating chart. These little details make ALL the difference. Personally, this is why I always start with a detailed consultation – I want to get as much information out of you as I can to make sure I am providing you the BEST advice for your wedding and not just providing cookie cutter recommendations. When you share a moodboard, it helps give your vendors a picture of the entire event (even the parts they aren’t involved in!) and ensures they recommend something that will flow and work with what you already have committed to (but might not think to mention).
Photography Credit: Mile Square Moments
Don’t Forget the Logistics!
Although I clearly love the pretty things, I also want to leave you with a reminder to cross your T’s and dot your I’s as you put everything together. Decor is often collaborative and doesn’t fall into “categories”. For example, something like a welcome sign might have components from a rental company, your venue, your florist, AND your calligrapher! One tip I always give – ask your venue if they have a stand or easel if you need one that they can provide (most do!) and ask to see a photo!
Photography Credit: Milton Gil
If you are looking for your wedding calligrapher, I would love to chat more to see if Write Pretty for Me would be a good fit for your wedding day! I am fully booked until November 2021, and spaces are booking fast for 2022 so I would LOVE for you to get in touch sooner rather than later! To learn more about what to expect as an investment, check out this post here. If you are ready to chat about YOUR wedding day vision, get in touch through the button below!
