Partnering With Wedding Planners as a Calligrapher (My Best Advice!)

If you’re a calligrapher looking to grow your business, partnering with wedding planners as a calligrapher is a smart move. Planners often help couples choose their whole vendor team, including someone for signage, place cards, or invitations. Strong relationships with planners take time, but they’re worth it. Be kind, consistent, and easy to work with, planners remember that. Plus, keep reading, I’m going to give you my best advice when it comes to partnering with wedding planners as a calligrapher.

Hey there! I’m Alane, a wedding calligrapher turned mentor and founder of Write Pretty for Me. I help calligraphers build creative, profitable businesses with clear systems and strong relationships. If you’re looking to grow your wedding stationery work by connecting with planners, creating genuine partnerships, and becoming the kind of vendor people love to refer, you’re in the right place.

How to Start Partnering With Wedding Planners as a Calligrapher: Do Your Research

First, start by researching planners in your area or where you’d like to work. Partnering with wedding planners as a calligrapher works best when your styles align, so do your research and check out their websites, social media, and recent events. Pay attention to the types of couples they serve and their overall aesthetic.

Make a list of wedding planners who seem like a good match. Note their names, emails, and any details about their style. This makes your outreach more personal and shows you’ve done your homework when the time comes.

If you’re unsure where to start with marketing or are tired of guessing what to post next, this blog breaks it down step by step. A simple marketing plan can help you stay consistent, book better clients, and spend less time spinning your wheels.

How to Introduce Yourself When Partnering with Wedding Planners as a Calligrapher

Once you’ve done your research, it’s time to start partnering with wedding planners as a calligrapher by making a professional introduction. The goal is to reach out without asking for anything in return. Keep it short, kind, and respectful.

Here are a few things to keep in mind:

• Keep your tone warm but clear. A simple “hi” goes a long way… no need to be overly casual, just genuine and respectful.
• Mention something specific. Comment on a recent wedding they shot or a post that stood out. It shows you’ve actually taken the time to get to know their work.
• Say who you are and what you do. Let them know who you are and what you do, without diving into your full backstory. Just a snapshot and what you offer.
• Don’t ask for anything. This isn’t about selling or asking for a collab! Just say hey, make a connection, and leave it open.

Struggling to write proposals that get a yes? This blog guides you through what to include, how to price with confidence, and how to streamline the process for both you and your clients.

Give Value Wherever You Can

After you’ve introduced yourself, look for simple ways to give value when partnering with wedding planners as a calligrapher. Small, thoughtful gestures build trust over time without asking for anything in return.

Here are a few ideas:

• Offer a sample box. Include a few examples of your work, like place cards or menu designs. Please keep it simple and well-made.
• Send a small gift. A bundle of thank-you cards in their brand colours is a kind and thoughtful gesture. It shows that you paid attention and care about details.
• Engage with their content. Comment on their social media posts, share their work when it’s relevant, and cheer them on in a genuine and supportive manner. This isn’t about flattery. It’s about community.

If you want to generate more referrals without feeling pushy, this blog offers simple and effective ways to build trust and stay top of mind with other vendors. Read it here.

Be Easy To Work With and Respond To Emails Quickly

Being easy to work with matters just as much as talent. Planners are busy and tend to refer vendors who communicate clearly, show up on time, and follow through.

Replying to emails quickly helps, too. You don’t need to respond instantly, but don’t leave people waiting. A quick note to confirm you’ll follow up soon is enough.

Partnering with wedding planners as a calligrapher works best when they trust you to handle your part. Being reliable builds long-term relationships.

Not sure what to post as a calligrapher? This blog shares simple content ideas that actually connect with potential clients and help you show up consistently on social media.

Closing Thoughts on Partnering With Wedding Planners as a Calligrapher

Partnering with wedding planners as a calligrapher isn’t about sending one email and hoping for work. It’s about showing up with care, building real connections, and being someone planners can count on. Start by learning who’s a good fit, introduce yourself thoughtfully, give without expecting anything back, and always make their job easier.

When planners feel supported by you, they’re more likely to recommend you to their couples. And once you’ve built that trust, the relationship often grows into steady, ongoing work.

Keep showing up, stay professional, and be kind. That’s what people remember.

Want to save time and look more professional with your client process? The Calligrapher’s Client Template Bundle has ready-to-use emails, pricing guides, proposals, and more, so you’re not starting from scratch every time.

Want to keep going? I’ve created a private podcast specifically for calligraphers and wedding stationers, filled with honest advice on growing your business and building genuine connections in the industry. If today’s blog got you thinking about how to partner with planners in a way that feels natural and lasting, you’ll find even more support there.

Looking for something more hands-on? My 1:1 mentorship program helps you develop a personalized plan that aligns with your goals and work style. And if you want a behind-the-scenes look at how I run my business day to day, come hang out with me on Instagram.